Project Cost Tracking

Monitor and manage project costs, revenues, and budget for projects. Define projects and tasks, then populate projects with employees, resources, and equipment. Manage projects of any complexity across different project types and industries and roll costs up to financial reports.

How Project Cost Tracking can work for you

Seamlessly integrate with Acumatica General Ledger, Accounts Payable, Accounts Receivable, Inventory, Purchase Orders, Sales Orders, Time Management, and Advanced Expense Management modules to automatically track project costs and budget. Associate any document with a specific project for complete accounting for all activities and costs. Ideal for any industry including professional services organizations such as engineering firms, marketing companies, consultants, law firms, temp agencies, and many others.

Key Benefits of Project Cost Tracking for your Company

Total View of All Costs

Get up to date information on all project costs, including completed work and work in process accounting. Track employee time, sub-contracted services, material, and inventory. Easily compare actual project costs with original and revised budgets by period. Continuously track budget execution and cost vs budget.

Labor Cost Rate Flexibility

Define costs by employee, labor item, project, project task, and rate type, simplifying time entry and improving visibility, particularly for construction prevailing wage and union requirements. Expand integration with payroll and HRM systems with projects, tasks, cost codes and standard and actual costs using the Contract-Based API.

Billable Revenue Tracking

Track future revenues as a project progresses. Accommodate complex pricing models with confidence in conjunction with Acumatica ERP.

Scalable for Any Type of Project

Track all types of projects – large or small, internal or external, single or multi-currency. Acumatica offers mobile-friendly, fast, and convenient data entry and information access.

Available from Anywhere

Make it easy for remote employees, installers, contractors, and others to submit work orders and timesheets from any browser-enabled device.

Important Features of Customer Portal

Resource management

Assign project managers, employees, equipment, and other resources to projects and tasks. Establish billing rules and options for each task.

Task definition

Define tasks globally or for individual projects. Assign billing rates by project, job role, and individual to generate expected revenues in project budgets.

Easy to update tasks

Easily add activities using Project Accounting or through CRM. All Acumatica modules are fully integrated.

Allocate expenses

Allocate overhead and shared expenses to individual projects according to formulas you create including billable and non-billable items.

Templates for Projects and Tasks

Create new projects from master templates. Specify people, equipment, budgets and project billing. Multiple users can work on multiple concurrent projects.

WIP support

Keep close track of accumulated but unbilled costs (work-in-progress) to help keep projects on-budget. Acumatica adds control for billing against schedule without losing track of actual expenditures.

Forecast project budget by period

Enter and modify project budget forecasts and compare these forecasts with the actual project costs and incomes for each financial period. Users can forecast original and revised budget amounts and quantities for existing project budget lines for financial periods of the master calendar. Also, users can create generic inquiries and pivot tables.